3. Office and hobby supplies 057
Bild för produktgrupp, kontors- och hobbyartiklar

Office and hobby supplies 057

The product group covers a wide range of product types, such as pens, highlighters, markers, whiteboard pens, erasers, pencils, tape and adhesive.

For many of the products there is a high exposure risk, especially for products used by children. The criteria therefore set stringent chemical requirements of the chemical element of the product, such as requirements of the classification of product and raw materials, and the limitation of VOC, halogenated organic solvents and aroma compounds.

With Nordic Swan Ecolabelled hobby and office supplies you are assured that there are strict requirements for:

  • Chemicals, such as endocrine disruptors, perfume and problematic organic solvents.
  • Use of recycled and renewable raw materials.
  • Minimal use of metal packaging.
  • Good quality.

Below you will find all the necessary documents and background information to apply for the Nordic Swan Ecolabel.

    1. Start your application process by reading the criteria document and find out if your product can obtain the Nordic Swan Ecolabel. 
    2. Read your Application Guide.
    3. Request login credentials.
    4. Now you are ready to enter the Nordic Ecolabelling Portal.

     

    Portal sign in                               Get login credentials

     

    Should you wish to transfer your licence, please use this form. 

  • Fees valid from 1 January 2024

    The criteria document for office and hobby supplies is an overall document for the commodity groups:

    • Hobby paint and decoration materials
    • Tape, glue, correction tape, etc.
    • Writing instruments and erasers

    Fees are charged per commodity group according to the price list below.

    Type of fee Amount
    Application fee including one on-site inspection within the Nordic region *) 3 251 EUR + VAT per product group
    Renewal fee* 1 625 EUR + VAT per product group
    More than one inspection visit within the Nordic region** 541 EUR + VAT per visit
    Inspection visits in Europe** 1 625 EUR + VAT per visit
    Inspection visits outside Europe** 2 709 EUR + VAT per visit
    Extension of existing licence*** Extension of existing or changes in licence

    < 4 hours: 406 EUR + VAT
    < 8 hours: 812 EUR + VAT
    ≥ 8 hours: 1 625EUR + VAT

    Annual licence fee: The annual licence fee for the Nordic Swan Ecolabelled products is based on their turnover in the Nordic countries.

    		 0.3% of turnover + VAT from 0 – 30 million EUR 
    0.05% of turnover + VAT > 30 million EUR
    Minimum fee for Nordic region 2 167 EUR + VAT per year per product group
    Maximum fee for Nordic region No maximum fee

    Fees for sale outside the Nordic region          
    (Only if revenue > EUR 300,000 per year)

    		 2 167 EUR + VAT per year

    * When both the applicant and the manufacturer are micro-enterprises, the fee is reduced by 50%. A micro-enterprise is in this context defined as an enterprise with less than 10 employees and an annual turnover (of both ecolabelled and not ecolabelled products) below 2 million EUR.

    ** Where audits requires more than one day away from the office including travelling, Nordic Ecolabelling can invoice an additional fee of 1 083 EUR per extra day. Other extraordinary costs induced by the audit can also be invoiced the applicant.

    *** As for an extension of or amendments to a licence, time consumed in connection with the review process will be invoiced according to the extent of the required task. We make a distinction between entirely administrative tasks that last less than 1 hour, and all other tasks that last between 1 and 4 hours, between 4 and 8 hours and more than 8 hours.

    The recipient is liable for the VAT according to article 56 of the Council Directive 2006/112/EC.
    All information given on this site is subject to a disclaimer for errors and omissions.

    Fees valid from 1 January 2023

    The criteria document for office and hobby supplies is an overall document for the commodity groups:

    • Hobby paint and decoration materials
    • Tape, glue, correction tape, etc.
    • Writing instruments and erasers

    Fees are charged per commodity group according to the price list below.

    Type of fee Amount
    Application fee including one on-site inspection within the Nordic region *) 3 114 EUR + VAT per product group
    Renewal fee* 1 557 EUR + VAT per product group
    More than one inspection visit within the Nordic region** 519 EUR + VAT per visit
    Inspection visits in Europe** 1 557 EUR + VAT per visit
    Inspection visits outside Europe** 2 595 EUR + VAT per visit
    Extension of existing licence*** Extension of existing or changes in licence

    < 4 hours: 389 EUR + VAT
    < 8 hours: 778 EUR + VAT
    ≥ 8 hours: 1 557 EUR + VAT
    Annual licence fee for Nordic region 0.3% of turnover + VAT from 0 – 30 million EUR 
    0.05% of turnover + VAT > 30 million EUR
    Minimum fee for Nordic region 2 000 EUR + VAT per year per product group
    Maximum fee for Nordic region No maximum fee

    Fees for sale outside the Nordic region          
    (Only if revenue > EUR 300,000 per year)

    		 2 076 EUR + VAT per year

    * When both the applicant and the manufacturer are micro-enterprises, the fee is reduced by 50%. A micro-enterprise is in this context defined as an enterprise with less than 10 employees and an annual turnover (of both ecolabelled and not ecolabelled products) below 2 million EUR.

    ** Where audits requires more than one day away from the office including travelling, Nordic Ecolabelling can invoice an additional fee of 1 038 EUR per extra day. Other extraordinary costs induced by the audit can also be invoiced the applicant.

    *** As for an extension of or amendments to a licence, time consumed in connection with the review process will be invoiced according to the extent of the required task. We make a distinction between entirely administrative tasks that last less than 1 hour, and all other tasks that last between 1 and 4 hours, between 4 and 8 hours and more than 8 hours.

    The recipient is liable for the VAT according to article 56 of the Council Directive 2006/112/EC.
    All information given on this site is subject to a disclaimer for errors and omissions.

  • In the criteria document, you can read about how to document and verify compliance for each requirement. You can also find other application documents here.

  • Information on the latest version of the criteria for office and hobby supplies

    4.15 ⇛ 4.16: Adjustment of the criteria

    Clarification in requirement O23 that the test for 1,3-butadiene only applies to synthetic latex. 

    The new version is called 4.16 and is valid until 30 June 2025.

    4.14 ⇛ 4.15: Adjustment of the criteria

    Requirement O7 has been adjusted regarding exemption for titanium dioxide (TiO2): from 1 June 2023 the exemption does not apply to the following products for children: chalk, crayons, colour pencils and hobby paints.

    The new version is called 4.15 and is valid until 30 June 2025.

    4.13 ⇛ 4.14: Prolongation of the validity of the criteria

    The validity of the criteria has been prolonged with 12 months. The new version is called 4.14 and is valid until 30 June 2025..

    4.12 ⇛ 4.13: Adjustment of the criteria

    Requirement O7 has been adjusted for exemptions for preservatives and a new exemption for acute tox 4. In addition, requirement O14 has been adjusted for permitted amounts and classifications and specific requirements for isothiazolinones have been deleted. The new version is 4.13.

    4.11 ⇛ 4.12: Adjustment and prolongation of the validity of the criteria

    Requirements O7 and O21 have been adjusted. In addition, the validity of the criteria has been extended by 18 months. The new version, 4.12, is valid until 30 June 2024.

    4.10 ⇛ 4.11: Adjustment of criteria

    Requirements O7 and O14 have been adjusted regarding an exemption for ethylhexylglycerine as a preservative aid. The new version, 4.11, is valid until 31 December 2022.

    4.9 ⇛ 4.10: Adjustment of criteria

    Requirement O14 has once again been adjusted regarding an exception for up to 10000 ppm phenoxyethanol. The validity of the criteria document is until 31 December 2022. The new criteria version is called 4.10.

    4.8 ⇛ 4.9: Adjustment of criteria

    Requirement O14 has been altered regarding an exception for up to 1000 ppm phenoxyethanol. The validity of the criteria document is until 31 December 2022. The new criteria version is called 4.9.

    4.7 ⇛ 4.8: Prolongation of criteria

    The criteria have been prolonged with 24 months. The new version is called 4.8 and is valid until 31 December 2022.

    4.5 and 4.6⇛ 4.7: Alteration of criteria

    Requirement O5 has been altered regarding primary packaging and requirement O38 Return systems has been taken away. (Unpubliced version 4.6). Futhermore, requirement O7 has been altered regarding methanol from polyvinyl alcohol. The new version is called 4.7 and is valid until 31 December 2020.

    4.4 ⇛ 4.5: Alteration of criteria

    Nordic Ecolabelling Criteria Group decided on 7 June 2017 to adjust requirement O7 regarding formaldehyde in the binder of hobby paint. The validity of the criteria document is until 31 December 2020. The new criteria version is called 4.5.

    4.3 ⇛ 4.4: Alteration of criteria

    Nordic Ecolabelling Criteria Group decided on 15 May 2017 to impplement Nordic Ecolabelling's new forestry requirements as an alternative to the present forestry requirements. The validity of the criteria document is until 31 December 2020. The new criteria version is called 4.4.

    4.2 ⇛ 4.3: Prolongation of criteria

    Nordic Ecolabelling Criteria Group approved on 7 February 2017 to prolong the validity of the criteria document until 31 December 2020. The new criteria version is called 4.3.

    4.1 ⇛ 4.2: Alteration of criteria

    Adjustments have been made in requirement O6, so that the exclusion of classification with H318/R41 now only applies for products marketed to children, as well as office/hobby paints and crayons. The new version, 4.2, is valid until December 31st 2018.

    4.0 ⇛ 4.1: Alteration of criteria

    • O13: The requirement now contains hazad and r-phrases.
    • O7 & O14: Adjustments have been made in requirements O7 and O14 in relation to the use of other preservation than isothiazolinones.
    • O46: Requirement O46, Marketing, has been removed.

    The new version, 4.1, is valid until December 31st 2018.

  • In the background document below you will find reasoning and facts behind the specific requirements in the criteria document.

    Here you can also read the comments, requirement for requirement, from the public hearing.

    If the documents are in a Nordic language, you can get help in understanding the sections you need by contacting the product specialist in your chosen country below.